Hostel Rules
Rules of Residence
- There shall be no ragging in the Hostel (refer to appendix Ordinance XV-C) and must maintain discipline among students of the University (refer to appendix Ordinance XV-B).
- Every resident and his/her guest must maintain the decorum in his/her conversation with fellow residents, staff, and the authorities of the hostel and should prove worthy of his/her being a bonafide resident. If any resident and his/her guest do not follow the above, it will be regarded as indiscipline and suitable discipline action will taken against bonafide resident.
- No resident is allowed to shift from one room to another without prior written permission of the Provost/ Warden. No furniture should be shifted from one room to another without prior written permission of hostel administration.
- The Hostel mess will not function during the Winter break and summer vacation of the University.
- All residents including M.Phil., and Ph.D research scholars shall vacate their rooms, after three days of annual examinations of M.A (Social Work) and no extension for stay beyond the permitted date. Residents who do not handed over their room keys to Hostel office after due date treated as a guest and will be charged penal room rent of Rs.200/- per day from the date of their due date.
- Residents who take up full time jobs, discontinue their studies or research, or have completed their Ph.D/M.Phil programme in the middle of the session shall inform the Hostel office in writing and leave the Hostel within one week after clearing all dues.
- Residents who do not inform the Provost/Warden of their appointment and do not take his special permission to stay will be charged penal rent of Rs.3000/- per month from the date of their appointment.
- Residents must sign daily in the Hostel Attendance Register and Late Night Register maintained at the security hut and are required to write the address and mobile number at which he/she may be contacted in emergency.
- Residents are not allowed to hand over the keys of their rooms to any person other than the Hostel Authorities. Residents are required to keep the room locked and should not keep costly items or large amount of money in the room. They themselves will be responsible for any loss due to their own careless.
- Residents are expected to come to the Mess, Common Room, Internet Room and Visitors Room adequately and properly dressed.
- In view of mounting electricity bills and increasing load on existing installation and past incidents in the hostel, use of any electric appliance such as: Electric heater/converter, electric stove, air conditioner, electric Iron box, etc. is strictly prohibited. There is no provision for high power socket in residents� rooms. Violation of this rule will attract severe penalty and lead to summary rustication of the resident from the Hostel.
- Residents are not allowed to engage any person for personal service. No employee of the hostel should be asked to do personal job by any resident.
- Residents should inform to the Hostel office of any change in address, email address, Mobile phone number and Telephone Nos. of local guardians and parents immediately.
- All residents are required to be present in the Hostel by 10.00 p.m. After 10.00 p.m, no resident is supposed to be in the lawns or seating on the steps in front of Warden�s residence or security hut or corridors of the Department. Residents are not allowed to go out of the Hostel after marking the attendance.
- Request for permission to stay out late night should be made in writing to the Warden for proper approval must be obtained latest by 8.30 p.m on the day and must signed by the resident. Permission for staying out late night will be granted only once a week.
- The Common Room and Internet Room will be locked at 10.00 p.m. No resident will be allowed to stay after 10.00 p.m in any circumstance, however Warden may allow to use Common Room beyond these hours for special occasions. No oral/telephonic/SMS will be entertained for extension of Common Room hours for watching T.V. programmes or holding birth day parties or any other parties in the Common Room. If a resident or his/her guest does not follow and insisting/demanding with Warden, it will be treated as indiscipline and Hostel authorities may take necessary disciplinary action against them.
- Timings for the visitors into the Hostel is strictly from 7.00 a.m. to 9.00 p.m., even during the days of cultural functions in the Hostel or Department of Social Work. Residents are not allowed to entertain their guests or visitors including day scholars of the Department of Social Work or other departments of the University in their room beyond the above stipulated time. It is important to note that a resident has to take prior written permission before entertaining a guest. Disciplinary action shall be initiated if a resident violates this rule.
- Women residents are not allowed to visit Mens wing and Men residents are not allowed to visit Womens wing at any time. Violation of this rule shall lead to rustication of the resident from the Hostel.
- Residents (particularly Women residents) are strictly prohibited to go at the hostel roof after 10.00 p.m, if found then he/she will be penalized by Rs.200/- per visit.
- Storage and consumption of alcoholic beverages and other intoxicating drugs are strictly prohibited both inside and outside of the hostel; violation of the rule shall lead to expulsion of the concerned resident. The hostel authorities have right to enter a resident�s room to make any inquiry/search, as and when considered necessary. The Managing Committee authorized the Warden to conduct surprise visits to hostel room to ensure that hostel rules particularly pertaining to non-use of liquor in the resident rooms.
- In case of key lost no residents is allowed to break the door bolt and damage any part of the door fittings. To break open the lock permission must be obtained from the Hostel authorities. Failure in this regard may lead to disciplinary action.
- Making loud noise/making loud sound by musical instruments and indulged in indisciplinary activity both inside and outside of the hostel are totally prohibited. Also the said musical instrument will be forfeited by the Warden and disciplinary will be taken against the resident(s).
- Residents are advised not to use lawn in dark especially during winter and rainy season. They must enhance and preserve the beauty of the lawn.
- Maintenance of Washing Machines is responsibility of all residents and report to Hostel office for maintenance of the Washing machines.
- Residents are not allowed to park their Cars and Motor cycles inside the Hostel premises. However, residents are advised to park their vehicles besides Department dedicated parking.
- Usage of the Kitchen (Mess) by the residents are not permitted under any circumstances. However, gas stove provision is made in the commonplace of the both wings for emergency for making of tea.
- CCTV footages of the residents in the Hostel premises (public places) will be recorded and used for security purposes.
- Smoking is not permitted in the premises of the Hostel and the Department of Social Work Hostel is a No Smoking Zone.
- Residents are not allowed to keep their own pets in the hostel premises.
- No notices can be put on any of the notice boards of the Hostel without written permission/signature of the administration. Sticking of unauthorized bills, posters or notices in any of the public places within the Hostel premises is strictly prohibited and violation of this provision shall be treated as an act of serious indiscipline on the part of the defaulter.
- Hostel resources are to be used properly according to the needs and requirements. Any misuse/mishandling of hostel resources shall amount to penalty.
- Any rule given in this handbook is subject to change. In case any rule is added, changed or modified, the same shall be applicable to existing residents also from the date of approval of minutes of the meeting of Managing Committee of the Hostel or from the date if specifically mentioned in the Managing Committee decision/ resolution.
Note: The fine amount will be deposited in the Hostel office within two days.
Mess Rules
Hostel Mess is a cooperative venture and is run on "No Profit No Loss" basis. It is the responsibility of the duly nominated Mess Secretary of the hostel to run smoothly under the overall supervision of the Warden. In the event of Mess Secretary being non-functional, it shall be the responsibility of the Hostel office to manage the Mess under the supervision of the Hostel Authorities or may be given for out sourcing.
Hostel office will run the Mess during the months of July, August, April and May of every academic year. Mess will not function during winter break and summer vacation.
Hostel Club or General body of the hostel has no right to appoint or remove the Mess Secretary without written approval of the Warden. The decision taken in the General body meetings of the residents is not final decisions. These are subject to approval of the hostel authorities for implementation. .
Warden is the final authority in all the matters of the Hostel Mess including appointment or removal of the Mess Secretary and approves the hostel menu time to time.
All the residents are required to take their meals in the Mess at the following timings:
Breakfast --- 8.00 a.m. to 9.00 a.m.
Lunch --- 1.15 p.m. to 2.15 p.m.
Dinner --- 8.00 p.m. to 9.00 p.m.
Warden may change the timings of meals from time to time in special circumstances.
Packet lunch will be served to all resident on fieldwork days of the Social work students.
Meals can be taken out of the dinning hall only in the case of sickness of a resident with prior permission of the Warden in their own utensils.
Residents are not allowed to take out any utensils/crockery from the Mess without written permission; if Mess utensils/crockery found in rooms then he/she will be penalized by Rs.100/- ;
Residents will not claim/consume food or breakfast on behalf of other residents who are not present in the Hostel. ;
Residents are expected to come to the dinning hall (Mess) adequately and properly dressed. They must maintain decorum in the dinning hall.
Mess fee should be paid on or before 20th of the month by the resident (if 20th will be holiday, next working day is the last date for mess fee submission with out fine). A fine of Rs.5/ - will be charged for each day up to last date of the month and Rs. 10/- per day from the next month onward.
A resident who desires to entertain his/her authorized guests in the mess shall purchase requisite number of coupons for the required meal against the cash payment in advance.
Mess Guest Coupon charges are liable to change from time to time depending on menu, and are fixed from time to time by the Mess Committee.
Smoking is strictly prohibited in the Mess.
The amount of rupees 200 shall be imposed as Fine.
Note: The fine amount will be deposited in the Hostel office within two days.
Mess Rebate
For availing mess rebate on the grounds of academic/personal work, the resident will have to obtain an official prescribed mess rebate form from the hostel office, stating (a) this trip is in connection with his/her academic/personal work, (b) place of visit, and (c) period of visit.
Prescribed application for mess rebate in advance should be given to the Hostel office. If a resident fails to apply for rebate in prescribed form before proceeding on leave, his/her application will not be entertained under any circumstances.
The normal mess rebate facility @ Rs.30/- per day (to be revised from time to time by the Mess Secretary/Mess Committee) for a minimum period of 10 consecutive days.
No resident is allowed to avail mess rebate for more than 60 days (maximum mess rebate) and be charged 100 % of the monthly mess bill after maximum limit of 60 mess rebate days of a respective resident.
Mess Committee Guidelines
All the purchases of the hostel mess, such as: Grocery from Kendriya Bhandar and Vegetables from Mother Diary, or any other outlet providing quality products on competitive rates with printed/computerized bill.
Milk may be purchased from the outlets of the Mother Diary/Delhi Milk Scheme/any authorized outlet suppliers.
Bread, butter, Mutton, Chicken, Fish and Eggs purchased from reliable/ authorized outlet suppliers with proper printed bill.
Mess Committee may take any kind of help for smooth functioning of the Mess from the hostel office/warden. No local vendor bill is entertained under any circumstances.
Note: *Notwithstanding the Mess rules, Mess rebate and Guidelines for Mess Committee, the Warden is the final authority in all the matters of the Hostel Mess.
Celebrations of DSWH
Festival Celebrations: Hostel Club organizes different festivals especially Diwali, Holi, Id, Christmas, etc. in the Hostel premises.
Hostel Night: Hostel Club organizes Hostel Night in the Department`s auditorium (up to 10.00 p.m.) in which year round activities are highlighted. Cultural programmes are performed by the residents during the hostel night every year and distributing various prizes to winners.
No birthday celebration or other parties in the Common Room or in the premises of the hostel after 10.00 p.m. is allowed.
No Fresher`s Party, Farewell Party and other celebration/ function allowed in the Hostel premises without prior written permission of the authorities.
The Warden reserve the right to refuse or cancel the permission for Birthday celebration/other Party in the Common Room or in the Hostel premises at any time without assigning any reason.
Medical Facilities
The residents of the Hostel are members of the World University Services Health Centre, maintained by the University of Delhi. The Health facilities are available to them.
Any case of illness shall be notified immediately to the Provost/ Warden. Residents may also visit the nearest approved Hospitals in emergency with prior permission of the Provost/ Warden. In such cases, residents make their own arrangements and there is no official transport available in the Hostel.
A First Aid Box is available in the Hostel office, under the supervision of the Office-In-charge with the help of Health Secretary. Health Secretaries have to submit their required general medicines list to the hostel office for procurement and not allowed to buy medicines in their individual capacity.
Guest Accommodation
Authorized Guest is one, who is not expelled or against whom disciplinary action has been taken by any Department/Hostel of the University of Delhi.
A resident who wants to keep an authorized guest in the Hostel room allotted to him/her, is required to take prior written permission of the Warden, on a prescribed form available in the Hostel office/Security or download from the Hostel website http://dswh.du.ac.in/download_files/guest.pdf, and the concerned resident shall be responsible for the conduct of his/her guest. The Provost/Warden reserves the right to refuse permission or cancel the permission for stay of any guest at any time without assigning any reason. The host of each authorized guest will pay Rs.100/- per day and other daily charges. Such guests can have food in the mess by buying the coupons.
Authorized Guests will ordinarily be allowed to stay only for up to 3 days. However, if a resident seeks in writing an extension of stay for his/her guest, in appropriate case the permission for an extended stay may be granted by the administration at its discretion and same Authorized Guest cannot be repeated by any other resident in two calendar months.
No day scholar of the Department of Social Work is allowed to stay during examination days in the Hostel as an authorized guest in any circumstances.
Overnight stay of unauthorized persons in the Hostel including during functions of the Department or Hostel will be considered a violation of Hostel discipline. Any resident violating this rule shall be liable to disciplinary action.
If any resident fails to intimate about the accommodation of his/her guest or keeping his/her guests in their rooms/hostel, the hostel authorities may observe and right to collect necessary guest charges or debited to respective resident account and also disciplinary action may be taken against them without any prior intimation.
Telephone
The hostel does not provide any telecommunication facilities except intercoms for the use of the residents and no resident shall be allowed to make use of the hostel office telephone for personal work.
Residents are not allowed to install their own telephone connection/Internet connection in their respective rooms with prior written permission of the Provost/Warden.
General Instructions
Residents are required to see the Hostel Notice Board and visit the Hostel Website <http://dswh.du.ac.in> for announcements made from time to time.
Any rule given in this hand book is subject to change by the Provost/Warden subject to approval from the Managing Committee.
Notwithstanding any provisions in this hand book, the Provost is the final authority in the matters of discipline, admission and overall functioning of the Hostel.